Health and Safety Policy


The Management of Chelsea House is committed to ensuring that the health and safety of all children, staff and visitors in the Centre is protected.


  1. To ensure the 1998 Education (Early Childhood Centres) Regulations and all other relevant Acts are adhered to.
  2. To provide a safe and healthy working environment for all employees.
  3. To ensure equipment and materials are being used correctly.
  4. To ensure policies, procedures and systems, which maintain a healthy environment, are adhered to.


Centre Manager and Staff will ensure that safe practices carried out to maintain the safety and good health of all who participate in the Centres day to day operation.  The Centre will provide a copy of the Health and Safety Policy for visitors to read and acknowledge by signing.

Injury Prevention Strategies

  1. The doors at the front entrance, laundry, kitchen, maintenance storage and resource rooms will be kept closed at all times.
  2. All chemicals and cleaning products will be stored in marked containers and kept out of the reach of children at all times.
  3. No glass containers will be used by the children.
  4. Children will remain seated while eating and be supervised by a staff member.
  5. Children may not climb gates, sit on tables or jump off furniture.
  6. Educators will be conscious of potential hazards eg. water spills, toys on floors etc.
  7. Where practical educators will wear gloves when dealing with children’s body fluids.
  8. Hot drinks are to be consumed in staff only areas.


  • All qualified educators will hold current First Aid Certificates.
  • All accidents will be recorded in the Accident Book in the child’s classroom.
  • First Aid will be administered immediately.  If necessary an Ambulance will be called.
  • Where necessary the parents will be contacted and the child taken to a doctor.
  • A staff member will stay with the child until the parent (or designated Person) arrives.

Staff Injury / Accident

  • Administer first Aid immediately.
  • If necessary call an ambulance and contact next of kin.
  • Ensure staff member is able to get home safely
  • Complete occupational Safety and Health form.

Illness and infectious disease procedures

It is the policy of Chelsea House that Management and all persons will endeavour to prevent the spread of infectious disease in accordance with the Early Childhood regulations (1998) and Ministry of Health information.

  • Children and adults who are sick will not be at the Centre.
  • Conditions including vomiting, diarrhoea, high temperatures,  conjunctivitis, impetigo and other contagious conditions require exclusion from the Centre.   (Reg 28).  

Administering Medicines procedure ( refer to policy)

  • Staff at Chelsea House will take all reasonable steps to ensure that correct medicine and medication is given to children.
  • On arrival at the Centre, all medication must be handed to a staff member.        The amount, date, time to be given and type of medicine must be written into the medication book.
  • Only medication authorised by parents will be given to children.  The medication should have a chemist label attached to the bottle with the child’s name, date, and doctor’s name, amount of medicine to be given and the length of time the medicine is to be given.  No medicine will be given if it has been prescribed to another member of the family or is outdated.
  • Permanent staff only, are to administer medicines to children and must sign medicine book when medicine is administered.  Another staff member will witness and sign.

First Aid Cabinet

It will be the responsibility of the staff to inform the Centre Manager of any requirements for the First Aid Kits. It is then the responsibility of the Centre manager to ensure the kits are refurbished on a regular basis.

  • The First Aid Kits will be kept in the bathroom, next to the changing area.

Sun Safety Procedure (refer to policy)

  • Staff will follow the recommendations of the Cancer Society to protect children from harmful UV rays of the sun.
  • Parents are to provide a suitable sunhat for their child/ren.
  • The centre will provide sunscreen
  • Staff will apply sunscreen prior to the children going outside and then at hourly     –    intervals.
  • Permission must be given by parents prior to sunscreen being applied.  Parents can provide their child’s own cream/lotion.
  • All children will be required to wear a hat when they are outside.
  • A cover over the sandpit will be maintained to ensure there is adequate shade.
  • Staff will act as role models by wearing hats.

Supervision Plan

  • Management will ensure adequate staff are present at all times to meet or better our licensing requirements, and to adequately supervise all children in attendance.
  • Staff will be rostered to ensure the main playrooms, outdoor playground and toileting areas have staff rostered to adequately supervise children in these areas as required to meet the needs of the children and promote their  wellbeing, health and safety.
  • The Educators, adults visiting or working in this service, are well supervised and visible in the activities they perform with children.  This includes having open door policies for private spaces where intimate care taking of children is required.
  • Breaks for educators will be scheduled to enable proper supervision of children.
  • Educators involved in supervision must not leave their children unsupervised under any circumstances unless relieved by another educator.

Hand washing Procedure

  • Instruction will be given to children regarding washing of hands.  Liquid soap and paper towels are available for children and staff.
  • Children will wash their hands after toileting, before eating and after handling pets.
  • Staff must wash their hands after any interaction with children that involves contact with body fluids.   Staff will wash their hands before they handle food or drink, and after bathroom duties.
  • All hand washing will take place in the bathroom area.

Cleaning Procedure

  •  A cleaner is employed 3 hours per day and the tasks are clearly set out.
  • All cleaning fluids will be kept out of the reach of children at all times.
  • Staff will keep the centre as clean as is practical during the day, with particular attention to the bathroom area. (Refer to the centre cleaning and maintenance check).
  • Gloves are to be worn when cleaning toilets.

Animal Care Procedure

  • Staff will ensure that when animals are kept at the centre, they will have a healthy living environment, which will include weekends and holidays.
  • The cages will be cleaned regularly. 
  • Animal food will be stored away from other food and be clearly marked. 
  • Children must wash their hands after handling animals. 
  • All sick animals will be kept away from children and adequate care and   Veterinary attention given to them.

Emergency Procedures

  • Fire and Earthquake drills will be held at least once per month.
  • The Manager  or senior staff in the case of an earthquake drill will record the date and time.
  • The Manager will be the Chief Fire Warden.
  • The procedures will be on the wall and will be followed by all staff.

Maintenance Procedure

  • The Centre Manager and Senior Educators will ensure all equipment is maintained in a safe condition.
  • Assigned educators will complete a safety check in the outdoors every  morning and complete a written record in the maintenance book or  communication book, of any repairs to be carried out.  (Refer to Osh checklist).
  • It will be the role of the Centre Manager to ensure that the repairs are carried out.

Occupational Safety and Health

    • The Licensee will ensure that the centre complies with the requirements of the Occupational Safety and Health Act.  A daily check is carried out to ensure all areas are safe. (Refer Osh checklist).
    • Staff training on occupational safety and health will be provided.
    • Staff will identify hazards in the Centre.
    • Strategies will be in place to:

Eliminate the hazard wherever possible.
Minimise the risks of the hazard.
Isolate the hazard to ensure no harm comes to a person as a Result of the hazard.

Review November 2013                                                           Next Review: November 2014